JOB OPPORTUNITIES

Program Coordinator (FT)

The Art Center is looking for a Program Coordinator to join our team to help plan and implement programs and increase community engagement. The Program Coordinator should demonstrate a vision for connecting with diverse audiences in Auburn, NY and our region through classes, events, and other quality programs.

The Program Coordinator is responsible for coordinating the Art Center’s ongoing youth and adult classes and outreach including Art After School, Art Camps, classes in painting, drawing, ceramics, sewing and more.  Programs include First Fridays, artist talks, folk arts, poetry and special events. The Program Coordinator also provides support for Quilting by the Lake, Studio Schweinfurth workshops, exhibits and events.

Hours: Tuesday – Saturday 9am – 5pm.  Some evenings required.

Reports to Program Director.  Salary: $38,000

ESSENTIAL DUTIES
• Manage, promote and process registrations for classes and maintain registration databases (phone, in-person and on-line)
• Proactively recruit teachers and participants for programs
• Process teacher and artist contracts
• Identify and recruit scholarship applicants and sponsors
• Interact with and cultivate relationships with parents and students
• Order and maintain supplies
• Set up for programs
• Write copy for program advertising and marketing
• Document programs
• Develop and analyze program evaluations
• Provide hospitality for receptions and programs
• Help install exhibits
• Provide visitor services support (answering phones, answering questions, greeting, gift shop sales)
• Prepare reports
• Other duties as assigned

REQUIREMENTS
• BA required. MA in Studio Art, Arts Administration or Museum Studies preferred.
• One year experience as teaching artist or working in an arts education or programing capacity in an arts or community organization.
• Excellent written and verbal communication skills.
• Knowledge of museum practices and art handling a plus
• Must be self motivated and a creative problem solver.
• Able to work flexible hours for events and programs.
• Must be proficient with Microsoft Office and Adobe Suites, and experienced working with databases.
• Must be able to lift, carry, climb stairs, climb ladders.
• NYS Drivers License and vehicle required.

Employees serve at the will of the Schweinfurth Art Center.

TO APPLY

Email cover letter, resume, & three recent work-related references to Donna Lamb, Executive Director, at dlamb@schweinfurthartcenter.org by Aug. 28, 2021. EOE/D/V/M/F/SO

No phone calls please.

Administrative Coordinator (FT)

The Administrative Coordinator is critical to overall operations and a key member of our team. They regularly interact with our members, donors, visitors and staff. Responsibilities fall within the areas of office management, membership, sales, program registration, and customer service. See specific responsibilities listed below.

The job is full time, 9 a.m. to 5 p.m. Tuesdays through Saturdays with some exceptions. Reports to Executive Director.

PRIMARY RESPONSIBILITIES
Office Management
• Process sales, cash receipts, credit cards, invoices for outside bookkeeper
• Report hours to payroll company, maintain employee time sheets, vacation hours
• Purchase and maintain office supplies & equipment
• Implement mail merges, bulk mailings, and handle shipping
• Data entry and maintain data base including membership, donors, and mailing lists
• Keep attendance records and prepare monthly reports
• Process class registrations, event tickets
• Provide administrative support
• Gift shop (purchasing, inventory, sales)
• Open/close the facility

Customer Service (phone, online and in-person)
• Primary person to greet & interact with visitors
• Answer phones, respond to inquiries
• Retail sales
• Process memberships, donations, class registrations, ticket sales

Member/Donor/Volunteer Relations
• Coordinate membership appeals, renewals, maintain membership database and mailing lists
• Process and record charitable contributions
• Maintain donor and member databases
• Coordinate Volunteers including recruiting, scheduling and recognition
• Generate reports
• Coordinate member/donor/volunteer events

Program Support
• Assist with exhibit installations and provide administrative support for programs

ATTRIBUTES
• Positive, proactive attitude
• Excellent written, verbal communication skills
• Organized
• Tech savvy
• Resourceful, self-starting
• Ability to multi-task

REQUIREMENTS
• Minimum of bachelor's degree plus 2 years experience as office manager or administrative assistant in a professional setting. Non-profit arts experience preferred.
• High level of proficiency in word processing, spreadsheet and database software applications including MS Word, Excel, Access. Knowledge of donor based software desired.
• Retail and customer service experience
• Excellent attention to detail and high level of accuracy
• Strong interpersonal and organizational skills
• Excellent written and verbal communication skills
• Must possess valid NYS driver's license and vehicle
• 3 Professional References required.
• Must be able to work flexible schedule for special events and programs.

Employees serve at the will of the Schweinfurth Art Center.

Salary: $35,000 annually

Position open until filled. Email resume and three work references to dlamb@schweinfurthartcenter.org.
EOE/D/V/M/F/SO. No phone calls please.